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Organization security

Data Protection Officer

The intensity of changes in Polish and European legislation, the development of cloud technologies, the more and more popular active monitoring and profiling are just some of the elements that contribute to the fact that maintaining compliance with the GDPR requires a far-reaching and continuous organizational effort. An effort that our consultants will gladly take part in, acting in your organization as a Data Protection Officer (DPO).

As it has been operating for many years, still, but still and has been leading, you never have a market that has the same history as the English one with the supplier that serves and supports our companies in terms of access to data. We are talking about changes in legislation, but also judgments of the Court of Justice), decisions of the European Union (European Personal Data Protection Force) and the Data Protection Council (EDPB). More and more organizations are also influenced by the progressive digitization, the development of biometric data technology and the development of data technology in the environment. All this makes it possible to maintain compliance with the requirements and to maintain personal data for further and subsequent works. This work is competent in that it requires intervention from both the law and all information or new technologies. Building such competencies in the organization is often and simply the process is economically unprofitable. Blue Energy consultants will respectfully take care to prevent and maintain compliance of your organization with the requirements of the GDPR in order to fulfill the role of DPO.

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The scope of tasks performed by the DPO

Monitoring changes in legal provisions and guidelines of processing supervisory authorities

As part of the data protection service, control and inspection checks are monitored on an ongoing basis, and it is ensured that the inspection and control of data checks are kept under control. In addition, the administrator and his changes to employees in the personal data protection system in the organization.

Ongoing support

The complexity of the provisions related to the protection of personal data and the fact that these data appear in almost every area of ​​the Organization’s activities generate many doubts. As part of the proposed service, the DPO answers questions and doubts of employees on an ongoing basis and helps to solve problems related to the processing of personal data

Audits of organizational, technical and GDPR compliance solutions

As part of the service provided, Blue Energy Consultants carry out a security audit at least once a year, the purpose of which is to verify how the requirements resulting from applicable legal requirements in the area of ​​personal data protection are met, internal policies that have been implemented in the Organization, as well as approved codes. procedures and industry requirements.

Conducting periodic risk analysis and impact assessment for the processing of personal data (DPIA)

As part of the service provided, the Inspector is responsible for supervising the personal data protection impact assessment process, appointing people who perform risk analysis, training and building awareness in this regard, as well as aggregating and analyzing the results obtained.

Incident management

The inspector is responsible for the analysis and reporting of any breaches of personal data protection. The Inspector’s task is to collect reports, properly manage the incident, and ensure internal and external communication, including with data subjects and the supervisory authority.

Selection of improvement actions

During the adaptation of the organization to the GDPR requirements, as part of incident handling and as a result of internal audits, improvement actions are formulated that should be implemented. The Data Protection Officer supports you in the selection of improvement solutions tailored to the needs of the organization.

Building employee awareness in the context of GDPR

The tasks of the Data Protection Officer include continuous and effective building of employees’ awareness in the area of ​​information security. As part of the service, the DPO provides traditional training or e-learning training. The inspector is responsible for the preparation of training materials and information brochures for employees starting employment for whom initial training is conducted.

Providing answers to inquiries of data subjects (clients, contractors, employees, etc.) and acting as a contact point for the supervisory authority for personal data protection (UODO)

All persons whose personal data are processed by the organization have the right, inter alia, to obtain a copy of their data, the right to withdraw consent to their processing, or the right to be forgotten (GDPR Articles 15-21) (i.e. delete their data). The implementation of the aforementioned rights is a big problem for the organization due to the necessity of substantive verification of applications, unambiguous confirmation of the identity of the applicants or finding data in the organization. If the need arises, the DPO provides support in the implementation of the above processes. The inspector acts as a contact point between the Organization and the President of the Office for Personal Data Protection.

Analyzes of contracts for the processing of personal data

As part of the DPO service, he supports the issuing of opinions on contracts and provisions in concluded contracts, ensuring the use of appropriate legal structures in the area of ​​personal data protection.

Participation in inspections of supervisory authorities

The Office for Personal Data Protection may carry out checks to verify compliance with the Act. The audit may also be carried out by parties that provide us with personal data by entrusting processing. The DPO actively participates in such control and implementation of post-control activities.

Supervising the development, creation and updating of internal regulations regarding the protection of personal data

The IOD supervises the validity and adequacy of the internal regulations of the Organization and their compliance with the applicable legal requirements. The task is carried out through periodic reviews of documentation (at least once a year) and ad hoc each time there is a need for changes resulting from the context of the organization or changes in legal requirements.

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Benefits
  • Comprehensive support in the field of compliance with the GDPR
  • Guarantee of high competences;
  • Ensuring the independence of the DPO
  • Use of international standards
  • Many years of experience
  • Interdisciplinary team
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Implementation
1
Selection of the scope of the DPO service and cooperation model
2
Formally appointing a DPO in the Organization and reporting this fact to the Office for Personal Data Protection
3
Zero audit carried out by the DPO
4
Ongoing maintenance of GDPR compliance in the organization
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